IP Docketing Specialist
The position is responsible for supporting the company’s patent portfolio, consisting of more than 450 worldwide
matters. We are seeking an IP Docketing Specialist that is experienced in U.S. and Foreign patent prosecution
Duties and Responsibilities
• Review all incoming correspondence (including U.S. Mail, e-mail, courier packages, faxes) for the IP group
that relates to patent or trademark matters to determine due dates or reminder dates that need to be
entered into the computerized docket database
• Enter all due dates and reminder dates as appropriate into the docket database. Annotate all entries as
• Process and forward information regarding each date entered into docket database to the appropriate
• Review PTO EFS filing receipts and outgoing correspondence and update docketing database accordingly by
closing/adding appropriate docket dates
• Keep a thorough record of all docketed items to resolve any questions that may arise regarding specific
deadlines and/or methods used.
• Prepare reports for staff
• Follow up on daily dockets to ensure that they have satisfied all the day’s due dates; inform Responsible
Attorney/Paralegal if any have not yet been satisfied by close of business each day
• Update all information in docket database on a daily basis as indicated by attorney/paralegal or as indicated
from relevant correspondence
• The position of IP Docketing Specialist is a remote role.
• Ability to work independently and as part of a team
• High degree of accuracy and attention to detail
• Knowledge of and experience with docketing software such as CPI, Inprotech, Foundation IP, IP Manager.
Experience with CPi is essential.
• Experience with Microsoft Word, Excel, Outlook
• Knowledge of and experience with resources such as PAIR and other International IP law databases
• Excellent prioritization and organizational skills.
• Excellent written and verbal communication skills.
• The candidate must be a self-starter, able to work effectively without close supervision.
• Ability to effectively manage several tasks simultaneously.
Education and Experience
• Minimum of High school diploma (Bachelor’s degree a plus)
• Minimum of 5 years of comprehensive U.S. and Foreign patent prosecution docketing experience
• Solid understanding of all phases of both the US and foreign patent lifecycles.
• Frequently operates a computer and other office productivity machinery, such as a calculator, copy machine,
and computer printer
• The person in this position frequently communicates with other employees.
• Must be able to exchange accurate information.
• Occasionally lifts and/or moves up to 25 pounds using lifting aids, techniques, or appropriate assistance.